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GENERAL APPLICATION GUIDELINES

 

The primary objective of the Jane and Aatos Erkko Foundation is to promote top-level research particularly in the fields of medicine, technology and economics as well as high-level art and culture. The Foundation also supports, at its discretion, other projects that promote wellbeing for the benefit of the Finnish people. The Foundation may engage in activities also outside of Finland but they must be clearly and strongly connected to Finland.

The key focus of the Foundation’s activities is in the post-graduate research period, no support is awarded for individual theses.

Table of contents

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Processing of applications

The Jane and Aatos Erkko Foundation accepts grant applications every day of the year. There are no separate application times. Only electronic applications for grants made through the online service are accepted. Applications or requests for grants sent in other ways will not be processed.

Decisions to award grants are made by the Foundation’s Board of Trustees, which meets four times a year in March, May, September and December. The exact dates are not made public. The number of applications considered at these meetings varies and the Foundation can give no guarantee that an application will be considered in any particular meeting.  The best way to try to get an application considered at a particular meeting is to submit it to the Foundation five (5) months before the required month of the meeting. Average processing time for applications is 4–6 months. The Foundation does not provide interim information when processing applications.

The Foundation does not justify its decisions.

Applications are processed as follows:

  1. office preparation
  2. expert evaluation
  3. committee evaluation
  4. decision of the Board of Trustees

With regard to applications in the fields of science, the Foundation’s Board of Trustees considers applications in medicine at its meetings in March and September. Meetings in May and December consider applications in the fields of technology. Applications in culture, art and other fields are considered in all meetings.

Applications are processed confidentially and very strict disqualification principles are applied in decision-making. A grant already awarded may be withdrawn where disqualification is established after decision-making.

Neither the identities nor the rationale of the external experts used by the Foundation are published.

Applicants must read these application guidelines carefully before completing the application form.


Notification of grant decisions

Applicants will be notified of the decision soon after the meeting in which their application was considered.

Successful applicants will receive an award letter by post. Grants awarded are also published on the Jane and Aatos Erkko Foundation website, after which the decision to award the grant is public and the grantee may freely disclose the information to their own target groups.

Unsuccessful applicants will be notified by email to the email address stated in their application. It is advisable to check the email spam folder from time to time to ensure the notice has not accidentally ended up there.

The Foundation neither provides interim information when processing applications nor justify its decisions.


Who can apply for a grant

Before completing the application, it is advisable to study the Foundation’s rules, the general application guidelines on this page and the Foundations policies concerning grants.

All Finns or private persons, registered associations and other organisations living or operating in Finland may apply for a grant. Also persons or parties living or operating outside of Finland may apply, but the object of the grant must have a clear and strong connection to Finland. Applicants must also be of legal age.

Application may be made:

  • personally for work and/or expenses
  • by an organisation in the project for work and/or project expenses
  • by a working group comprising several persons for work and/or expenses. The working group must have a person acting as the lead applicant who is responsible for the spending of any grant awarded and for reporting to the Foundation and other members of the group and where necessary to the pension institution (Farmers’ Social Insurance Institution Mela) and to the tax authority. Only one application may be made for the same project: members of the working group may not apply for a personal grant for the same project in another application.
  • by a registered entity for work and/or project expenses, incl. wage costs. If the entity is not registered, the application is submitted as a working group (see previous point).
  • A consortium of working groups and/or organisations for work and/or expenses. Working groups may represent different organisations. A joint application by several parties must have one person responsible/organisation acting as the lead applicant who is responsible for the spending of any grant awarded and for reporting to the Foundation and the other parties to the grant and where necessary to the pension institution (Farmers’ Social Insurance Institution Mela) and to the Tax Administration. Only one application may be made for the same project: the different parties may not apply for a grant for the same project in another application. Any grant may only be paid to the organisation represented by the person responsible or to the organisation responsible for redistributing the grant to other parties to the grant.

Only electronic applications for grants made through the online service are accepted.  Applications or requests for grants, attachments to applications or more information sent in other ways will not be processed.

Applications may be made for a short-term (one year or less) or multi-year research, project or activity: the length must be set out and justified in the application and will be evaluated in conjunction with processing the application. Subject to certain conditions, a new application may be made for a grant already awarded (See The Foundation’s grant policies).


What grants are not awarded for

The Jane and Aatos Erkko Foundation does not award grants

  • for profit-seeking business activities: the object of the grant must be generally accessible
  • on social grounds
  • for theses
  • to fund studies, for internships
  • as a travel grant
  • to finance any activity on a permanent basis
  • for sponsorships

The Foundation only awards grants on the basis of application, including any partnership projects.


Share of overheads in grant applications for scientific research

The Foundation does not comply with a total cost model but a maximum of 15% of the overheads of the direct costs of the project. Direct costs are wages and salaries as research costs. Equipment costs are not accepted in the share of overheads.

Share of overheads is an evaluation criterion.


Pay or grant

The grant application may include the wage costs of persons in the working or production group based on the working hours spent on the work. Work may not be paid to a working group member as a grant.

Social security costs may account for a maximum of 35% of pay. Pay, including social security costs, is also taken into account in calculating the share of general costs.


Amount of grant applied for

There are no upper or lower limits or other limits on the amount of the grant applied for or for cost items in the financing plan. Costs must be reasonable and well justified.

A cost estimate and financing plan must be appended to the application. The Foundation employs a common financing plan template for science applications and a common financing plan template for applications for art, culture and other fields. Any other cost calculations appended to the application will not be taken into account when processing the application. The financing plan must be clarified in writing on the second page of the calculation template. Consortia specify the shares of the project parties’ shares of the total budget on the second page of the calculation template.

Any grant decision made by the Foundation’s Board of Trustees is linked to the original financing plan submitted with the application and which must be followed during the research or project. Significant changes to the research/project and budget must have the Foundation’s advance written approval. Requests are submitted by email to saatio@jaes.fi. Requests for changes written into interim reports will not be considered.


Recommendations

It is a good idea to ask a person who is able to open up the importance of the research, project or activity and who is capable of assessing the applicant’s ability to carry it out.

Requests for recommendations (max. 5 requests) are sent to referees electronically through the online service in conjunction with submitting the application. The message includes a link to the online service where referees can submit their recommendations in pdf format. A recommendation code matches the recommendation with the right application. Recommendations must be submitted within 7 days of sending the request.

Referees do not see the application nor can the applicant see the recommendation or whether a recommendation has been submitted.

Recommendations submitted in other ways will not be taken into account when processing the application.


Work-related insurance

Grantees resident in Finland must take out insurance with Farmers’ Social Insurance Institution (Mela) when they have been awarded a grant in Finland under which they work continuously in Finland for at least four months. Subject to certain conditions, grantees may also work on a grant abroad.

Grantees are themselves responsible for taking out and paying for insurance.

Read more about grantee’s social security, Mela


Notice to the tax authority

Grantees must provide the tax authority with the required information about the grant awarded.


Making an application

Applications for grants can be made by completing the electronic application form in the online service. Applications, requests for grants or cooperation, application attachments or more information submitted in other ways will not be processed. Use personal banking codes to log in to the online service. Applicants living or operating outside Finland who do not use Finnish banking codes can log in to the service by creating user IDs.

Before completing the application, applicants must read the instructions on how to apply for a grant on this page. Since the instructions are updated from time to time, it is a good idea to re-read them when making following applications.

The online service guides applicants in making their application. Place the cursor over the question marks [?] to reveal more information and instructions. The form can be saved and completed later. Incomplete applications are stored for one year before being erased from the system.

All attachments to the application must be sent together with the application. Information sent one the application has been submitted will not be taken into account, except for any changes in the funding situation of the project for which a grant has been applied for and which the applicant must notify the Foundation of by email to saatio@jaes.fi. Attachments are submitted in pdf format compiled into one file (max. 5 MB). Also the cost estimate and financing plan are attached to the application. The Foundation employs a common financing plan template for science applications and a common financing plan template for applications for art, culture and other fields.

It takes about 4–6 months to process applications after submission.

The Foundation treats applications equally and fairly and does not provide advice on the content of the application for example on the subject, research or financing plan.

The Foundation will contact the applicant where necessary if more information is required.


The Foundation’s grant policies

The Jane and Aatos Erkko Foundation awards grants for internationally significant scientific research with breakthrough potential and for art and culture has the potential to meet demanding international criteria. The Foundation selectively awards grants also for among other things for projects relating to higher education, sports and third sector activities.

When evaluating grant applications for scientific research, particular attention will be given to the proficiency and achievements of the researcher and working group as well as to the research objectives, the implementation plan and the relevance and effectiveness of the results. Research groups must have access to an appropriate infrastructure, partners or the required specialisation.

Scientific research grants are mainly targeted at research groups and the post-doctoral research period. Whereas individual theses are not supported, these may be included in the grant awarded for research.

The objectives must be clearly defined in applications and the implementation plan must be realistic. The cost estimate and financing plan must be reasonable, clear and well justified. Measurement and concretisation of the relevance and effectiveness of the project are also evaluation criteria.

Applications may be made for a short-term (one year or less) or multi-year research, project or activity: the length must be set out and justified in the application and will be evaluated in conjunction with processing the application. A new application may be made for a grant already awarded where the results demonstrate significant scientific value and lead to new research openings or where the development of the activities justifiably require.

Grants may be awarded conditionally.

Grants are not awarded for studies and tuition fees, doctoral thesis work or as a travel grant. Nor does the Foundation finance any activity on a permanent basis. See also What grants are not awarded for.

The Foundation uses external experts to support decision-making. The identities of the experts and their rationale are not published. The Foundation does not justify its decisions.


Proof of Concept

The Foundation also awards grants for high-risk Proof of Concept studies in science and art which all doctoral researchers can apply for at all stages of their careers. These studies can be carried out by an individual research and/or a small working group and funding is for a maximum of two years.

In Proof of Concept studies, the idea of is promising but there are few earlier results from the field of research. Preliminary results supporting the idea are an advantage, but the purpose of the studies is to collect sufficient conclusive research results as a basis for a broader research project.

When evaluating applications, attention will be given to productivity in the researcher’s career, the originality of the research and the potential of a breakthrough.

The Proof of Concept project can lead to a broader research package and it is possible to apply for a follow-up grant. The results must demonstrate that a follow-up project could be of international significance and possibly lead to a scientific breakthrough.


Future Makers programme

Technology Industries of Finland Centennial Foundation and the Jane and Aatos Erkko Foundation’s joint Future Makers programme is intended for ambitious scientific research projects by Finnish universities, primarily in the fields of technology, that

  • strengthen multidisciplinary cooperation and build ecosystems
  • respond to a clearly identifiable challenge in the Finnish technology industry or in society at large
  • aim at an international breakthrough and strengthen strategic expertise.

The grant is distributed annually and there is a two-stage application process: the idea search stage and the idea sparring and actual application.

Read more about the programme and the instructions on how to apply.


Data protection

When submitting an application for a grant to the Jane and Aatos Erkko Foundation, applicants send information to the Foundation about themselves, which forms a register containing personal data for the Foundation. The data controller’s right to collect, store, use and otherwise process information is laid down by law.

Read more about data protection 

The privacy policy of the Jane and Aatos Erkko Foundation